Business Expenses You Need to be Prepared For

Even if your business is steadily generating money, you still need to ensure that all your expenses are accounted for. In fact, you have to be more careful in handling your finances when you think your business is starting to grow. One mistake business owners make is to assume that their earnings are because of a booming business when the truth is they were unable to consider their expenses.

We don’t want that to happen to you. That’s why we prepared this article. We’re going to let you know the most common business expenses to guarantee that you don’t overlook them. Make sure that you’re always prepared for these expenses to prevent your business from failing.

Common Business Expenses

Your finances are one of the most important aspects that you need to take care of when running a business. Failure to keep track of all the incoming and outgoing money will be detrimental to your success. That being said, make sure that you have records of all the following expenses for continuous business growth.

Location Costs

Your business needs to operate somewhere, and that means having to pay for it. Whether it’s mortgage or lease, expenses on your business location should always be at the top of your priority list. One advantage of a mortgage is that the building is under your name, but the monthly payment is quite expensive. On the other hand, leasing an establishment gives you the freedom to move to a different location if you need to, but the downside is that you have to pay for it for as long as you use the place.

Utility Bills

Whether you own the building or you’re paying for it monthly, you need electricity and other utilities to operate your business. That’s another expense you need to take note of. If you use a Wi-Fi connection, telephones, water, and other electrical appliances make sure that you don’t forget to include the cost of these in your budget. While the prices of each utility bill might not be as huge as the other expenses, they can be quite expensive when combined.

expense tracker

Heating and Ventilation

More often than not, a building on lease is a bare unit, which means basic necessities such as heating and ventilation are not yet included or installed. Make sure that your business has the funds for a new boiler installation and an air-conditioning unit. Comfort is an essential part of productivity, and making sure that your building is prepared for the varying weather conditions will guarantee that your employees perform better.

Maintenance and Repairs

Don’t forget that everything you use in your business, from equipment to furniture to the building itself, needs to be maintained properly. Otherwise, the cost of repairs might rack up and take a huge chunk of your budget. While this may not be a monthly expense, having an extra budget prepared for it is essential.


If you hired some people to help with your business, make sure that their salaries are included in your budget. The cost of salaries and wages depends on the agreement and the contract you have between your employees. Creating a payroll system would help you monitor this expense while you run your business. Additionally, having an extra budget for performance bonuses and other incentives would motivate your employees to keep working hard for your business’s success, so you may want to consider that as well.


No matter how much you prepare for your business’s future, it would still be uncertain. Accidents are just waiting around the corner to try and bring your business to the ground. That’s why you must have business insurance. There are many different types of business insurance policies, and you need to ensure that the coverage of the one you get suits your needs. In fact, you need several insurance policies for your business for safety and contingency purposes.


A successful business is only possible if you’re a responsible business owner, and one of the ways to be responsible is to pay for taxes. There are many federal and state taxes that any business needs to pay to the government. Failure to do so may result in penalties or worse, forced closure. Ensure that you know what these taxes are and that your business always has the budget for them.

One of the most challenging careers you could ever take is entrepreneurship, but if you know how to take care of a business, it can also be the most rewarding. In keeping your business successful, make sure that you’re prepared for the monthly and annual expenses.

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